OrderFlow — Procurement OS

Orders by location

Total amount per DC

Status breakdown

Current distribution

All orders

GR over 3dGR over 7dDemo order

PO #	Location	Project	Curr.	Amount	Due Date	Status	Tracking #	Vendor	GR action

All orders

GR over 3dGR over 7dDemo order

PO # ↕	Location ↕	Project ↕	Curr. ↕	Amount ↕	Due Date ↕	Status ↕	Tracking #	Vendor ↕	GR action

Stage 1

Order placed

Stage 2

Processed

Stage 3

Shipped

Stage 4

In transit

Stage 5

Delivered

Stage 6

GR

Stage 7

Complete

New Purchase Order

ETA is the requester's requested delivery date

Project name

Location

Vendor

Currency

Order amount

Requested due date

Description / items

What happens

1

Now

PO issued — status: order placed

Due date is the requester's requested delivery date. Order appears in the dashboard immediately.

→

Vendor reviews and confirms with their delivery date.

Vendor response received

Enter vendor's confirmed date → status: processed

Vendor confirmed due date

Goods handed to carrier → status: shipped / in transit

Enter tracking number and carrier ETA. Tracking link goes live immediately.

Carrier

Tracking number

Carrier due date

Live carrier tracking

in transit

Tracking number

—

Opens carrier tracking website

Carrier

—

Due date

—

Inbound coordination ticket created

Auto-generated ticket to coordinate site receiving with the carrier.

Carrier confirms delivery

Enter actual delivery date → status: delivered. Good Receipt task created.

Actual delivery date

Good Receipt task created

Site team notified. Proceed to verify items received.

Good Receipt checklist

Verify all items match the PO before completing

Items match PO description Quantities verified No damage or missing items Serial numbers recorded

Receipt date

Notes (optional)

Invoice for payment

Invoice pending

Description

PO number

Vendor

Receipt date

Total due

Approve invoice payment

Finance matched invoice against PO and GR. Approve to close.

Full order timeline

complete